Remote work is becoming a new reality for many companies. While the COVID-19 pandemic is slowly fading, many companies are still choosing to work remotely. If your staff has been working in a facility before, switching to the remote work structure can be complicated.

Many companies are looking for the best ways to adjust to remote operations without losing productivity. While some employees are happy and willing to work from home, others feel lost and unsure about their role in the company. To switch harmlessly, HR leaders and CEOs have to employ a variety of tactics.

Let’s take a look at a few of them.

1. Arrange Training

When employees start working remotely, they need to adjust to a new schedule, different ways of communication, the absence of in-person socializing, and many other factors. They have to learn how to structure their work to be as productive as before.

While for some people, it comes naturally, others need assistance. Many business owners consider arranging special training for their employees. As part of the training, your staff can learn how to arrange their work away from the office. Meanwhile, managers can learn how to manage the remote workforce to maintain high levels of productivity.

2. Provide The Necessary Tools

When people begin working from home, they often lack a variety of necessary tools to get the job done. In the office, they have access to hardware and software designed specifically to help with their work.  

Not all employers understand what their staff needs to achieve the same results remotely as they did while in the office. To make sure the switch goes smoothly, it’s imperative to gather information about the tools your staff needs to perform their tasks successfully.

Besides office equipment and software, you need to consider security issues. If your employees are working with sensitive information, you have to make sure their software, hardware, and internet connection are secure.

3. Adjust Your Onboarding Process

Hiring people remotely can be a tough task. Whether you hire dedicated .NET developers, who have experience working remotely, or administrators who need additional help to adapt, you need a transparent onboarding procedure.

To make sure new employees start being productive as soon as possible, you have to give them the assistance they need from day one. Some companies take advantage of cloud-based learning platforms to streamline the onboarding process. This way a new employee has immediate access to answers to a variety of questions.

4. Establish Communication Channels

Seamless communication is an integral part of your company’s success. When your employees work remotely, it’s hard to establish proper control over their tasks. Meanwhile, the staff can feel lost and have a poor understanding of points of contact with the management.

Besides explaining to your workforce how and when communications should be done, you need to provide the right tools to make interactions easy and accessible. Consider such tools as Slack, Trello, and Zoom to streamline remote teamwork while opening simple communication channels.

Ask for your team’s feedback about remote work to make sure you don’t miss any problems. Encourage your staff to communicate any issues to their managers immediately.

5. Encourage Socialization

Even though your workforce is switching to a remote mode, it doesn’t mean they have to forgo socializing.  While water-cooler chats and lunch breaks aren’t available anymore, you can still help employees speak with each other about subjects unrelated to work. Here is how:

  •         Create a non-work space in tools like Slack.
  •         Encourage video conferencing instead of focusing solely on calls.
  •         Arrange virtual coffee breaks and lunches.
  •         Hold remote competitions with prizes.
  •         Arrange virtual wellbeing classes.

Focusing on your employees’ wellbeing during and after the switch is extremely important to employee satisfaction and productivity.

The Takeaway

While it’s highly popular nowadays, remote work remains a challenge. It’s especially tough for people, who have been working in an office or a facility for years. It’s up to the business owner and HR leaders to arrange a smooth switch to a remote environment without losing productivity.

By focusing on your employees’ needs and providing them all the necessary tools to work with, it’s possible to make the switch as painless as possible.