In our regular work, a lot of terminologies are used to increase efficiency with an aim to express detailed opinions. Particularly in China, due to the abundance of the Chinese language, one sentence can have different meanings. Therefore, when we are working and studying, we should unify terminologies. When we are learning a knowledge structure, the expression and understanding of terminologies are of great significance.
The Chinese version of PMBOK has 612 pages including 89 pages of terminology introduction to which much emphasis should be given. In the PMP certification test, questions are filled with PMBOK terminologies. What you should notice is that there will be different ways of expressions of the same terminology. So we should be flexible in handling various expressions. Especially when we are doing the PMP test questions, we need to find the correct answers by memorizing similar terminology expressions or knowledge.
A project manager engages in the continuous improvement of a project and find that some project activities do not meet the standards set by the defined policies and procedures. What should the project manager use to discover similar problems?
A. Rooted problem analysis
C. Expert judgment
Seeing this question, you may find the key point. That is, “continuous improvement” “some project activities do not meet the standards “ and so so. These remind you of quality assurance. Indeed, the main purpose of quality assurance is to make improvements constantly. However, it seems there is not a choice that can improve the procedure. At that moment, you need to associate one word with other relevant content.
There are three sorts of audits in PMBOK, they are “quality audit”, “risk audit”, and “procurement audit” respectively. Among them, “quality audit” is the tool of quality guarantee. Therefore, D is the correct answer. Through this example, you will know that some terminologies are not presented in full form.
Let us have a look at the official analysis.
The answer to the question is D. The question tests candidates’ understanding of one of the quality assurance tools–quality audit. Quality audit, a systematized and independent process, is used to confirm whether project activities have observed the policies and procedures of the organization and project.
The deliverable of a software development project is approved. What should the project manager do as part of the closing of the project?
A. Transfer the deliverable and record the transfer in document
B. Inform the operation team of receiving the ownership of the deliverable
C. Allocate team members to a new project
D. Assign work performance reports to all the project stakeholders
The question is simple. Though “transfer” is slightly different from “handover” of final products, results, and services mentioned in the PMOBK, but actually they mean the same thing.
Analysis: The question-answer is A. The question tests candidates’ understanding of the transfer of the final product, results, or service at the end of a project or at the stage of output, and the asset renewal of the organizational process. “The deliverable is approved” can be understood as the results have been checked and accepted, and the next step is to transfer the results. At the same time, update the organizational process assets and archive relevant documents. The error of option B is the information that the recipient is the operation team is not clarified in the question. The content of C is not the responsibility of a project manager. Option D describes the management communication process of the execution process group, instead of the closing of a PMP project.
Which of the following options can influence identifying stakeholders?
A. Communication management plan
B. Organizational process assets
C. Stakeholder register
D. Stakeholder management plan
The keyword is “influence”. There are many influential factors when identifying stakeholders, be it profile or process. The process of identifying stakeholders is part of initiating the process group which can only be affected by the process of “developing project charter”. However, none of the four options mentions relevant information about the project charter. Therefore, we should change our ways of thinking, and try to understand that the “influence” here actually refers to input, so that we can find out the answer immediately.
The answer is B. This question examines the identification of stakeholder inputting—organizing process assets. A certain stage of a process influenced refers to either the input or the preceding procedure. The task of the latter is to formulate the project charter, which is not included in the options. The input process of identifying stakeholders includes organizing process assets. Therefore, option B is the correct answer.
In short, we should be flexible toward these questions. WellPMP exam prep can enable you to pass the exam. Doing more PMP sample questions can also increase the rate of passing the exam.